Company Address: 228 Park Avenue S, New York, NY, 10003
Vic.ai is an AI pioneer building autonomy and intelligence to digitally transform accounting and finance to improve productivity, decision-making, and ROI.
About Vic Ai
We are a rapidly growing US based global start-up with roots from Norway. We develop artificial intelligence (AI) that simplifies the world of accounting. Our platform for accounting firms and enterprise finance departments automates multiple finance functions, helping accounts payable (AP) teams become more efficient and reduce errors on routine tasks such as invoice processing, approval workflows, and electronic payment processing.
We were founded by three Norwegian entrepreneurs and are backed by renowned Silicon Valley investors including Costanoa Ventures, Cowboy Ventures and GGV Capital.
We have two main office locations, New York and Oslo. Like most, we are all currently working from home. Our engineering team is spread all over the globe and we’re looking for a Project Manager with great emotional intelligence and a passion for leading teams to achieve lofty goals.
It’s an exciting time of growth in Vic.ai, and you’ll have an opportunity to use your skills to truly impact the structure of the teams and champion an efficient and healthy work environment for our Engineers.
The Technical Project Manager is responsible for planning, overseeing and leading projects from ideation through to implementation. This role requires interaction with a range of internal and external stakeholders, most often managing several moving project parts simultaneously.
Responsibilities include working closely with, and facilitating conversations between, our Product and Engineering teams, as well as operating as an internal point person for some of our largest partners in Sweden and Norway.
You will be expected to use your skills to create, in collaboration with your teams, backlogs for development, comprehensive action plans, project documentation, be involved in building out test plans etc… You have compassionate curiosity and are eager to learn how you can best support our engineers.
About you/Experience (We think you'll be successful if you have...)
As a role that focuses on completing a project as efficiently and promptly as possible, you excel at:
Collaborating in cross-functional teams
Working closing with development teams from planning through testing and deploy
User story development and backlog creation
Training/demos to external stakeholders
Must have exposure to Agile delivery experience, with some knowledge of the Scrum framework and a solid basis for project governance and control
Working in project management tools (Jira, Confluence, Github, Trello…)
Written and verbal communication skills
Capacity to manage high stress situations
Ability to multi-task and manage various project elements simultaneously
Big-picture thinking and vision
Attention to detail
Willingness to roll up your sleeves to get the work done to see a project to completion
Excellent relationship management, stakeholder engagement, organisation, and facilitation skills
Eager to play a role in building our business and contribute to the continuous improvement of our ways of working
Finding solutions in situations with high ambiguity
Key areas of responsibility
Overseeing projects from initiation to completion
Leading project planning sessions
Coordinating staff and internal resources
Managing project progress and adapt work as required
Ensuring projects meet deadlines
Managing relationships with clients and stakeholders
Overseeing all incoming and outgoing project documentation
Designing risk mitigation plans
Conducting project review and creating detailed reports for executive staff
Optimizing and improving processes and the overall approach where necessary
Demo new functionality to internal and external stakeholders
Bachelor's degree or higher.
5 + years of demonstrated success leading large, time sensitive, complex projects and / or programs across teams or organizations, preferably in a space of software development
Experience often working on multiple projects at the same time with little supervision
Very organized and detail oriented with the ability to change gears quickly
High level of integrity and discretion in handling all confidential information
Understand the key initiatives and workstreams leadership is focused on and work to drive progress and successful outcomes against these priorities
Versatile self-starter with a team-oriented work style
Excellent written and oral communication skills including negotiation skills. Ability to communicate complex concepts concisely, clearly, and effectively across multiple levels including executive leadership team, peers, and managers
Experience working directly with senior executive leadership teams
Advanced problem-solving, conflict resolution, active listening, and time management skills
Strong analytical skills and tech savvy
Experience planning and leading strategic initiatives
Background in operations, project management, administration, or a startup environment is preferred
PMP, Scrum Master certification, or equivalent certification is a plus
What we offer
An exciting work environment operating at the forefront of AI technology development
A company full of incredibly talented, curious and friendly people
The opportunity to work remotely including workstation setup (hardware, accessories, etc.)
Company-funded team building events to create a more cohesive team and strong culture
Competitive compensation package
As an employee first culture, Vic.ai also offers in person retreats to employees. We love connecting in person as a remote-first company. We make it a benefit to our employees to come together and be able to celebrate our accomplishments, work together in person, and enjoy team building activities! We hold company retreats multiple times a year to keep our Vic.ai community strong.
Check out all the fun we are having @vicdotai on our Instagram page. Also, don’t forget to follow us on LinkedIn to stay up to date on our AI technology and new career opportunities to join our teams.
Acceptance and inclusion for everyone is at the heart of our company. We strive for diversity of thought, culture and background, which connects the entire Vic.ai community. We are proud to be an Equal Opportunity Employer.