Executive Assistant

Cowboy Ventures

Palo Alto, CA, US
  • Job Type: Full-Time
  • Function: Administration
  • Industry: Other
  • Post Date: 08/23/2023
  • Website: cowboy.vc
  • Company Address: 525 Lytton Ave, Palo Alto, CA 94301 US
  • Salary Range: $120,000 - $175,000

About Cowboy Ventures

Cowboy Ventures is a seed-focused venture capital firm dedicated to supporting extraordinary founders building legendary technology companies.

Job Description

We are currently seeking an exceptional person to join our team as Executive Assistant. The Executive Assistant will play a critical role in supporting Cowboy VC’s Managing Partner, and ensuring the smooth and efficient operation of our daily business and schedules. This role requires strong administrative skills, outstanding detail orientation, excellent verbal and written communication, proactiveness, emotional intelligence, the ability to handle multiple tasks while prioritizing effectively, and an exceptional service orientation.

Key Responsibilities:

  • Run our Managing Partner’s calendar and support our Team calendar, using excellent judgment to offer solutions to complex scheduling needs, and supporting priorities with appropriate time allocation

  • Assist in preparing for meetings including agenda coordination, collecting key prep materials and supporting with background research

  • Proactively handle and prioritize communication with key collaborators via email, text, Slack and otherwise with exceptional service mentality

  • Operate with excellent thoughtfulness and attention to detail. Nimbly anticipate potential changes or shifts in priorities with new context and dynamic priorities. 

  • Arrange travel itineraries and support travel logistics

  • Plan, supervise and implement a regular cadence of events including dinners, team offsites, Zoom meetings and happy hours for founders, investors and community members

  • Build and cultivate trusted relationships with collaborators in our community. Help our team track and cultivate relationships via our CRM system.

  • Build & maintain an up-to-date, easy to use filing system for business documents

  • Handle highly confidential information and documents with discretion and confidentiality

  • Process and track expenses in a timely manner

  • Collaborate seamlessly with our tight-knit, nimble team including our Chief of Staff, investment professionals, Head of Finance, and extended Cowboy community

  • Help manage our Palo Alto office, and support our New York office as needed.  Work in person with our Bay Area-based colleagues and Managing Partner in our Palo Alto office at least 2 days a week

  • Assist in priority special projects, as needed


  • Proven experience as Executive Assistant to a Chief Executive, General Partner or similar role at a venture capital firm or company

  • Track record of treating people with respect, warmth and empathy, and being a ‘culture carrier’

  • Excellent references

  • Strong, validated situational judgment

  • Exceptional organizational and strong project management skills

  • Excellent written and verbal communication skills

  • Outstanding collaborator and proactive communicator

  • Attention to detail, ability to handle multiple parallel projects and seamlessly context-switch

  • A mind for names and a knack with people

  • Self-starter with an entrepreneurial mentality. Someone who is adaptable and agile, who thrives in a fast-paced environment, alongside a collaborative, informal and lean team.

  • Dexterity with Microsoft Office, Google Workspace, comfort with numbers, and ability to quickly master new software tools

  • High integrity and high confidentiality

Cowboy Values

  • Cowboys work as a team: At Cowboy, we’re “WE first”, not “me first”. The insights, acumen, and relationships of each Cow-lleague feed and strengthen the Cowboy community.

  • Venture as a craft: We value the wisdom to move fast or slow when it’s warranted. We can be unusually patient in our dedication and in our relationships with others.

  • Blaze new trails: We are oriented to take early stage risk and buck conventional wisdom in all kinds of ways.

  • Ready to ride: We aspire to be and work with “learning animals” who are continually growing. We’re low ego and roll up our sleeves to work with a positive attitude, taking our commitments and relationships seriously. Ourselves, not so much.

  • Room around the campfire: Collaborating with others makes the journey more fun and more successful. An inclusive posse of founders, operators, co-investors, LPs and friends sustains us.

About Cowboy Ventures

Cowboy Ventures is a seed-focused venture capital firm dedicated to supporting extraordinary founders building legendary technology companies. We are headquartered in Palo Alto and are a location flexible firm with Cowboy Cow-leagues and portfolio companies based across the US.

At Cowboy Ventures, diversity and inclusion are important core values. We encourage candidates of all backgrounds to apply. Candidates must be authorized to work in the United States.